COVID-19 Information

  1. COVID 19 – Protecting the Health and Safety of Delegates is our Top Priority

    From the start of the planning process, the health and safety of CARSP Conference and Vision Zero Symposium delegates has been, and will continue to be, of utmost importance to us.  This is reflected in both the fact that we are offering a virtual participation option and, if you do attend in-person, the many steps we are taking to ensure your safety.  The CARSP Conference and Vision Zero Symposium Organizers will closely monitor and follow all public health guidelines issued by the Province of Ontario and the Sudbury and Districts Health Department.

  2. The Decision to Host a Hybrid Conference

    We heard you!  Delegates at the 2021 CARSP/PRI Conference, in a feedback survey, overwhelmingly (~80%) asked for a virtual component to the 2022 conference.  Given that there is still a lot of uncertainty with respect to the spread of the virus itself and the corresponding restrictions put in place to protect us by Public Health, tighter travel budgets due to the Pandemic, and in general, peoples’ comfort levels for travel, we knew that a virtual option was imperative.  Planning a Hybrid conference also allows us the flexibility to still offer a conference no matter what the limits/requirements are at the time of the conference.

  3. No Risk Cancellation if Planning to Attend in Person!

    If you are eager to attend an in-person conference but are not sure whether something might happen to prevent you from attending, we are offering no risk registration!  You can cancel up to one week before, that is by June 11th, 2022, and still get a full refund.  We understand that in these uncertain times it is difficult to make plans far in advance and that’s why we have taken the worry out of booking your attendance.  We have also negotiated a no-risk cancellation policy for your hotel stay as well.  You can cancel up to the night before for a full refund.

  4. Important Requirements (please note these will be amended as public health requirements change):

    As mentioned earlier, the health and safety of all CARSP Conference and Vision Zero Symposium delegates is of utmost importance to CARSP, therefore, attendees are being strongly encouraged to:

    • Be vaccinated.  Attendees are strongly encouraged to be fully vaccinated for COVID-19, meaning that at least two weeks have passed since receiving either a one-dose vaccine (i.e. Johnson and Johnson) or the second dose of a two-dose vaccine. This requirement is dependent on public health requirements at the time of the conference, however we recommend being fully vaccinated even if it is not a requirement.  Any vaccine on the World Health Organization’s approved list is acceptable.
    • Show proof of vaccination. Attendees (and guests for social functions) may be asked to show proof of COVID-19 vaccination if this is a requirement of the public health department at the time of the conference.  If required, delegates will be asked to show the proof of full vaccination issued by their provincial government, or the proof required to enter Canada.  Visit our Proof of Vaccination page for more information.
    • Wear your mask. Attendees are strongly encouraged to wear protective masks throughout the meeting, except when actively eating or drinking (see safety measures for meals in section V), once again, depending on public health restrictions at the time of the conference.  We recommend using either a surgical mask or an N95 or K95 mask.
    • Register in advance. There will be no onsite registration this year. Attendees must register before arriving onsite. However, there is no deadline for registration, so you can register online any time prior to arriving at the Holiday Inn Sudbury. Register now.
    • Do not overcrowd rooms. Seating in workshops, lectern sessions and committee meetings is limited, and is on a first-come, first-served basis. To ensure the safety and comfort of all attendees, CARSP reserves the right to refuse further admission to any workshop or lectern session that has reached capacity.
    • Stay away if you have symptoms. Please stay away (or leave the venue immediately) if you experience any of the following symptoms of COVID-19: fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, or diarrhea.
    • Abide by the COVID-19 policies.  By attending the CARSP Conference and/or Vision Zero Symposium, you agree to abide by the COVID Health and Safety Policies.
  5. How the CARSP Conference and the Holiday Inn Sudbury Are Addressing COVID Safety:

    CARSP is working with the Holiday Inn Sudbury to provide a safer environment for the Conference and Symposium:

    • With breakfasts and lunches served at the conference, steps will be taken to ensure there is a safe option for participating. For example, take-out options and outdoor seating.  Breaks will be available in the solarium, which has a very high glass ceiling and has airflow from outside.
    • Session, symposium, and committee rooms will have half the normal seating at tables, and those seats will be evenly spaced around the table.  Furthermore, the space between rows has been increased, and more aisles have been added.
    • The exhibit hall is in the Solarium, a glass-enclosed room allowing maximum sunlight, plus the airflow from outdoors.  Booths will be spaced 10 feet apart for better social distancing.
    • CARSP has scheduled 20 to 30 minute breaks between sessions to allow for enhanced cleaning and sanitizing.
    • The Holiday Inn has increased the frequency of cleaning and disinfection, particularly in areas with high traffic. They are also utilizing enhanced technologies, such as hospital-grade disinfectants, to support their already rigorous cleanliness protocols.
    • Hand sanitation stations will be available throughout the venue.
    • Hotel signage will encourage the use of protective masks.

Proof of Vaccination Page

Delegates from Ontario may be requested to show:

Delegates from other Canadian provinces or territories may be requested to show:

Delegates from outside Canada may be requested to show: